Methodology
How OpenTexas sources, transcribes, enriches, and indexes public meeting records.
What we hold for Amarillo
These are coverage figures — how much of the public record we have published. They are not an accuracy measure, and we do not currently publish one.
- Meetings
- 229
- Bodies covered
- 40
- Earliest record
- January 5, 2026
- Latest meeting
- October 29, 2026
Minutes are published on the body's own schedule, often weeks after the meeting.
380 published motions. A decision can only be extracted where minutes exist.
Next scheduled meeting on record: November 2, 2026.
Known source problems
- October 21, 2026 · Firemen's Relief and Retirement Fund Board of Trustees — No recording found within the 7-day media watch
- September 23, 2026 · Amarillo Convention and Visitors Bureau — No content available for enrichment (empty transcript + no agenda/minutes)
- September 16, 2026 · Amarillo Local Government Corporation Board of Directors — No content available for enrichment (empty transcript + no agenda/minutes)
- September 16, 2026 · Firemen's Relief and Retirement Fund Board of Trustees — No recording found within the 7-day media watch
- August 12, 2026 · Animal Management & Welfare Advisory Board — No content available for enrichment (empty transcript + no agenda/minutes)
- July 27, 2026 · Amarillo City Council — No content available for enrichment (empty transcript + no agenda/minutes)
- July 22, 2026 · Amarillo Convention and Visitors Bureau — No content available for enrichment (empty transcript + no agenda/minutes)
- June 17, 2026 · Amarillo Local Government Corporation Board of Directors — No content available for enrichment (empty transcript + no agenda/minutes)
- June 10, 2026 · Animal Management & Welfare Advisory Board — No content available for enrichment (empty transcript + no agenda/minutes)
Bodies covered (40)
Advisory Committee for People with Disabilities · Airport Advisory Board · Amarillo Area Public Health Board · Amarillo City Council · Amarillo Convention and Visitors Bureau · Amarillo Economic Development Corporation Board of Directors · Amarillo Hospital District Board of Managers · Amarillo Hospital District Finance Committee · Amarillo Local Government Corporation Board of Directors · Amarillo-Potter Events Venue District Board of Directors · Animal Management & Welfare Advisory Board · Beautification and Public Arts Advisory Board · Board of Review for Landmarks, Historic Districts, and Downtown Design · Center City Tax Increment Reinvestment Zone #1 Board of Directors · City Council Regular Meeting · City Council Special Meeting · Civil Service Commission · Colonies Public Improvement District Advisory Board · Community Development Advisory Committee · Condemnation Appeals Commission · Construction Advisory and Appeals Board · Digital Dignity, Rights, and Privacy Advisory Board · East Gateway Tax Increment Reinvestment Zone #2 Board of Directors · Firemen's Relief and Retirement Fund Board of Trustees · Greenways Public Improvement District Advisory Board · Heritage Hills Public Improvement District Advisory Board · Homestead Public Improvement District Advisory Board · Library Advisory Board · Metropolitan Planning Organization Policy Committee · Parks and Recreation Board · Pinnacle Public Improvement District Advisory Board · Planning and Zoning Commission · Point West Public Improvement District Advisory Board · Quail Creek Public Improvement District Advisory Board · South Gateway Tax Increment Reinvestment Zone #3 Board of Directors · Tirz 1 Meeting · Town Square Public Improvement District Advisory Board · Tutbury Public Improvement District Advisory Board · Vineyards Public Improvement District Advisory Board · Zoning Board of Adjustment
Where the records come from
We pull official meeting videos from city platforms — Granicus, CivicPlus, PrimeGov, Swagit, and YouTube — once per city per day. Agendas come from the city's public agenda system. Nothing is republished without an official source.
How transcription works
Every meeting is transcribed with word-level timestamps, then enriched with AI to extract decisions, agenda items, public comments, and civic issues. Transcripts may contain errors; video and original audio remain the authoritative source.
How search works
Search is hybrid — keyword matching plus vector similarity — inside Meilisearch. Results are real records (meetings, agenda items, dev applications). The summaries on each result card were produced during enrichment and are reviewed periodically. Written answers come only from the assistant, described next.
How the assistant answers questions
The “Ask about” assistant answers plain-English questions from the same records search uses: agendas, minutes, transcripts, recorded decisions and development applications. It does not answer from general knowledge about your city. It is free with a sign-in.
Every statement in an answer links to the meeting it came from, so you can open the agenda, minutes or the moment in the video and check it yourself. When the records do not cover a question, it says so instead of guessing.
It keeps a recommendation separate from a decision. A planning commission that votes to recommend denial has not denied anything; the council decides next, and the answer says which body acted and which body acts next.
Known limits. Until a body approves its minutes, a vote may be known only from the recording; answers label those votes as recording-based. Not every meeting has a transcript or minutes yet, and coverage differs by city (see the coverage figures at the top of this page). Like the summaries, answers can contain errors.
Before a change to the assistant ships, we rerun a fixed set of real residents' questions with checked answers and compare the results. Passing that set does not guarantee every answer is right, which is why every answer shows its sources.
AI limitations
AI summaries can contain errors. Always verify legal actions, vote counts, and named-person attributions against the official video, transcript, and minutes. Where records are incomplete, we mark the gap rather than guess.
Corrections
Spotted a problem? Email corrections@opencityrecord.org with a link to the page and a description of the issue. We review every correction and update the affected record.